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St. John's Ealing

Google Classroom

Home Learning Provision in the event of a Bubble Closure

 Google Classroom in GSuite for Education 

In the event of a need to send class or Year group Bubbles home one of our ways of providing learning will be G Suite for Education - primarily Google Classroom. This is part of a set of education tools from Google. Children will use a G Suite accounts to complete work, communicate with their teachers and learn using mostly Google Classroom. 

We use a special version of the core G Suite Apps to provide a secure learning site for our pupils and staff.

Children will use an email login to access our system. This email accounts cannot be used and shared with other external email accounts, only within - the school’s Google domain. In order to set up these Google require basic information to set up these some basic information is required, your child’s leaving year and name.  

Google Cloud (the internet based storage) will contain much of the electronic work that your child completes in school. By logging in at home, using the same login as at school, your child can work on projects set by their teacher, often using one of the main apps of G Suite, Google Classroom.

Our pupil accounts have a particular set of security settings to reflect the fact that the system is being used by a child - they have a much higher security setting than our staff for example. We take advice on these settings from companies that advise us.

On leaving the school, we can transfer your child’s digital learning record to his/her own gmail account through the Google TakeOut system - the school does not then retain any data.  This can be a wonderful reminder of learning. Google accounts will be deleted within a few weeks of a child leaving Riddings Junior.

Google’s Privacy Policy for GSuite can be found here:

The information below from Google provides answers to common questions about what they can and can’t do with your child’s personal information, including:

  • What personal information does Google collect?
  • How does Google use this information?
  • Will Google disclose my child’s personal information?
  • Does Google use student personal information for users in K-12 schools to target advertising?
  • Can my child share information with others using the G Suite for Education account?

 G Suite for Education information for Parents and Guardians

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from pupils in connection with these accounts. 

Using their G Suite for Education accounts, pupils may access and use the following “Core Services” offered by Google Classroom described at

  • Gmail
  • Calendar
  • Docs
  • Sheets
  • Slides
  • Forms
  • Drive
  • Sites

 Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at 

 You should review this information in its entirety, but below are answers to some frequently asked questions:

 What personal information does Google collect?

When creating a pupil account, we provide Google with certain personal information about our pupils, including, for example, a name, email address, and password. Google may also collect a profile photo added to the G Suite for Education account, but the school does not enable the upload of personal photos of children.

When a pupil uses Google services, Google also collects information based on the use of those services. This includes:

  • device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
  • log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
  • location information, as determined by various technologies including IP address, GPS, and other sensors;
  • unique application numbers, such as application version number; and
  • cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

 How does Google use this information? 

 In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve advertisments in the Core Services or use personal information collected in the Core Services for advertising purposes.

 Does Google use student personal information for users in primary schools to target advertising?

 No. For G Suite for Education users in primary and secondary schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

 Can my child share information with others using the G Suite for Education account?

We allow pupils to access Google services such as Google Docs and Sites, which include features where users may share information with others when enabled to do so by class teachers within our own school system. 

Will Google disclose my child’s personal information?


Google will not share personal information with companies, organisations and individuals outside of Google unless one of the following circumstances applies:

  • With parental or guardian consent.Google will share personal information with companies, organisations or individuals outside of Google when it has parents’ consent  which may be obtained through G Suite for Education schools - including St Vincent's.  We would contact parents directly if Google ask for any examples of children's work etc.
  • With Riddings Junior SchoolG Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
  • For external processing.Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
  • For legal reasons.Google will share personal information with companies, organisations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
    • meet any applicable law, regulation, legal process or enforceable governmental request.
    • enforce applicable Terms of Service, including investigation of potential violations.
    • detect, prevent, or otherwise address fraud, security or technical issues.
    • protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.

Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

 What choices do I have as a parent or guardian?

First, you can consent to the collection and use of your child’s information by Google. If you choose not to provide your consent, we will not be able to create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice. 

If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting Mrs Roberts at any time.

If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.

 What if I have more questions or would like to read further?

If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact Mr Jones.

If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center, the G Suite for Education Privacy Notice, and the Google Privacy Policy

The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement.

Children have been made aware of online behaviour, however it is relevant that you are also aware of our expectations.

Pupils need to know:

Pupils will follow school policies for appropriate use when using Internet based services like Web 2.0 applications & Google Apps. These services are considered an extension of the school’s network.

Pupils have no expectation of privacy in their use as school and service administrators have the right and ability to monitor user accounts for policy and security enforcement, whether they access these in school or at home.

Parents need to know:

Pupils email is archived and the Pupil Acceptable Use Agreement (PAUA) will be enforced. School staff will monitor pupil use of applications when students are at school. Parents are responsible for monitoring their child’s use of applications when accessing programs from home; the school cannot take responsibility for home Internet access and its setup. Pupils are responsible for their own behaviour at all times.

Please return the consent form sent home with your child or download, sign and return the form here - this will be a record your permission of use.

We would be grateful that you can give priority to this request and assist us to progress with the setup of the virtual classroom as quickly as possible given the current circumstances.